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Leaders in Compliance Software
Manage the entire POPIA process
Vetted by Advocates, Lawyers and Privacy Officers
         Click ThumbPrint Image for a Brief Introduction Video

POPIA by Khwezi
POPIA by Khwezi

SOFTWARE FEATURES

MANAGE COMPLIANCE TASKS

  • Compliance

  • Governance

  • Employee Training

  • Data Mapping

  • Operator Agreements

  • Data Sharing

  • Breaches

  • Subject Access

DATA SUBJECT ACCESS REQUESTS

  • FormC

  • Full process from request received to completed or rejected

  • Trackable tasks

DEMONSTRATE COMPLIANCE

  • HR

  • IT & Security

  • Consent

  • Management

  • Marketing

EASE OF USE

  • HR

  • IT & Security

  • Consent

  • Management

  • Marketing

COLLABORATE IN TEAMS

  • Administrators

  • Compliance Users

  • Subject Access

  • Agents

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PRODUCT OVERVIEW

POPIA by Khwezi

SECTION 1

  • Information officer.

  • Ongoing compliance reviews.

  • Readiness Assessment of compliance areas.

SECTION 2

  • Data Mapping of data subjects, processing purposes and legitimate basis.

  • Governance – Privacy Notices, Governance documents, Document library.

  • Employee training and notification.

  • SECTION 3

  • Operators and data sharing agreements.

  • Ongoing processes.

  • Subject access requests and security compromise recording.

  • SECTION 4

  • Subject Access Requests.

  • Security Comprise Management.

LEGAL DOCUMENTS INCLUDED

PRE-BUILT TEMPLATES

Policy Documents

Privacy Notice

Employee Privacy Notice

Supplier Contracts

Information Sharing Agreements

Customise or Upload your own content

DASHBOARD REPORTS

'HELICOPTER' VIEW 

  • Predefined dashboards.

  • Add additional departmental dials to monitor progress.

  • Or add your own compliance areas for specific legislation e.g. Money Laundering, Health and Safety, Medical Suppliers.

DETAILED DEPARTMENTAL VIEW

  • Detailed departmental dashboard.

  • Click into each section to monitor outstanding tasks.

  • Managed assigned tasks or re-assign tasks based on workload or urgency to comply.

POPIA by Khwezi

DATA MAPPING

DATA SUBJECT INPUT / CAPTURE

  • Personal and sensitive personal information inventory.

  • Understand whose information you hold:

    • For what purpose.

    • Under which legal basis.

    • For what duration.

  • Assists in generating privacy notices:

    • POPIA/PAIA manual.

    • Define Operators to whom data is sent.

POPIA by Khwezi

TASKS LISTS

AUTO-GENERATED TASKS

  • Auto-generated tasks based on Data Mapping and Data Subjects input.

  • Assign task owner(s):

    • Specify each tasks owners review period: weeks, months, years.

    • Automated email reminders, task owners.

  • Set Task Status:

    • Not started

    • In progress

    • N/A

    • Completed.

  • Set risk level.

  • Add notes and files to each item as required.

  • Customise your own compliance items.

POPIA by Khwezi

SUBJECT ACCESS REQUEST

REMOVE PERSONAL INFORMATION

  • A subject access request is a request made by a data subject for the information which the organisation holds about them.

  • ​A pre-built brand-able form you can link to from any website or application.​

  • Real-time alerts and reminders.

  • A case management system that records and stores your SAR responses in one location.

  • The option to add written and verbal requests manually.

  • Guidance to ensure you respond correctly.

  • Multilingual forms.

  • ​Workflow to ensure you validate and respond before deadlines.

POPIA by Khwezi

SECURITY COMPROMISE

BREACH MANAGEMENT

  • Built-in risk assessment.

  • Auto-generated letters:

    • Information Regulator.

    • Internal Risk Assessment.

    • Letter informing the subjects, with whom the data breach or comprise occurred. 

  • Audit trail and logs are maintained.

POPIA by Khwezi

POLICY DOCUMENTS

INTERNAL GOVERNANCE

  • Legal Documents Included.

  • Upload your own documents.

  • Customise the provided documents.

  • Audit trail and logs are maintained.

POPIA by Khwezi

3RD PARTY CONTRACTS MANAGEMENT

SUPPLIER & DATA SHARING CONTRACTS

  • Predefined contracts templates available.

  • Upload your own signed contract(s) or customised contract(s).

  • Manage 3rd party and Supplier (Operator) data sharing contracts.

  • Ensure 3rd parties and suppliers (operators) confirm their compliance.

  • Store signed contracts for easy access and download.

  • Predefined contracts templates available.

POPIA by Khwezi