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“If you think compliance is expensive, try non-compliance.”

Former Deputy US Attorney General Paul McNulty
We understand managing Data Privacy is Challenging
Since 2018 we have been building TRUST for our clients between them and their stakeholders.  We are rated by our global users as the EASIEST to use data privacy platform.

 

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Managing Spreadsheets

You can’t manage collaborative compliance using dozens of manual spreadsheets.

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You don’t have status dashboards, compliance checklist or curated content—your approach is grossly inadequate

Incomplete, Missing or Contradictory Policies

There is seldom a working set of privacy practices and centralised policies.

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The organization cannot keep the promises they make to employees, customers, vendors, third parties and regulators.

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Poor personal data Inventory

Many organizations capture too little, or too much (and even illegal) employee or customer data.

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They don’t know what they can do with it, what they can share.

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Or how long they can keep it—resulting in regulatory fines, and reputational risk.

Don't understand the Privacy Risk

Most groups don’t have a Data Protection Officer (DPO).

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Or any in-house specialized analysis experience to identify the risk and create a mitigation plan for stakeholders and regulators.

So, the BIG Question?

So, how do you get out of spreadsheets, better understand what you need to capture (and avoid the hefty fines), create a working set of privacy practices, without needing a law degree in privacy?
PrivIQ’s suite of automated tools tracks how you implement, document and manage your data and privacy risks to optimize your compliance.
PrivIQ POPIA
Why choose PrivIQ and Khwezi? 
Trusted and proven methodologies, we work with the best Privacy Lawyers, Specialists and Consultants, some of whom where integral in publishing the legislation and have published three books with Juta on the topic of POPIA & Cyber Law Security. 

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SOUTH AFRICA's NUMBER #1

POPIA Compliance Solution 

 

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Voted No: #1 by our clients 

Leaders in POPIA & GDPR Software
Manage the entire POPIA process 
Vetted and approved by industry experts:

  • Corporates

  • Lawyers

  • Privacy Officers

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* References available upon request

SOFTWARE FEATURES

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SOUTH AFRICA's NUMBER #1

POPIA Compliance Solution 

 

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MANAGE COMPLIANCE TASKS

  • Compliance

  • Governance

  • Employee Training

  • Data Mapping

  • Operator Agreements

  • Data Sharing

  • Breaches

  • Subject Access

DATA SUBJECT ACCESS REQUESTS

  • FormC

  • Full process from request received to completed or rejected

  • Trackable tasks

COLLABORATE IN TEAMS

  • Administrators

  • Compliance Users

  • Subject Access

  • Agents

DEMONSTRATE COMPLIANCE

  • HR

  • IT & Security

  • Consent

  • Management

  • Marketing

EASE OF USE

  • HR

  • IT & Security

  • Consent

  • Management

  • Marketing

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Image by Jeff Rodgers

OVERVIEW

PrivIQ

SECTION 1

  • Information officer.

  • Ongoing compliance reviews.

  • Readiness Assessment of compliance areas.

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SECTION 2

  • Data Mapping of data subjects, processing purposes and legitimate basis.

  • Governance – Privacy Notices, Governance documents, Document library.

  • Employee training and notification.​

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​SECTION 3

  • Operators and data sharing agreements.

  • Ongoing processes.

  • Subject access requests and security compromise recording.

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​SECTION 4

  • Subject Access Requests.

  • Security Comprise Management.

LEGAL DOCUMENTS 

PRE-BUILT TEMPLATES

Policy Documents

Privacy Notice

Employee Privacy Notice

Supplier Contracts

Information Sharing Agreements

Customise or Upload your own content

DASHBOARD REPORTS

  • Predefined dashboards.

  • Add additional departmental dials to monitor progress.

  • Or add your own compliance areas for specific legislation e.g. Money Laundering, Health and Safety, Medical Suppliers.

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DETAILED DEPARTMENTAL VIEW

  • Detailed departmental dashboard.

  • Click into each section to monitor outstanding tasks.

  • Managed assigned tasks or re-assign tasks based on workload or urgency to comply.

POPIA by PrivIQ

DATA MAPPING

  • Personal and sensitive personal information inventory.

  • Understand whose information you hold:

    • For what purpose.

    • Under which legal basis.

    • For what duration.

  • Assists in generating privacy notices:

    • POPIA/PAIA manual.

    • Define Operators to whom data is sent.

POPIA by PrivIQ

AUTO GENERATED TASKS

  • Auto-generated tasks based on Data Mapping and Data Subjects input.

  • Assign task owner(s):

    • Specify each tasks owners review period: weeks, months, years.

    • Automated email reminders, task owners.

  • Set Task Status:

    • Not started

    • In progress

    • N/A

    • Completed.

  • Set risk level.

  • Add notes and files to each item as required.

  • Customise your own compliance items.

POPIA by PrivIQ

DATA SUBJECT ACCESS REQUESTS

  • A subject access request is a request made by a data subject for the information which the organisation holds about them.

  • ​A pre-built brand-able form you can link to from any website or application.​

  • Real-time alerts and reminders.

  • A case management system that records and stores your SAR responses in one location.

  • The option to add written and verbal requests manually.

  • Guidance to ensure you respond correctly.

  • Multilingual forms.

  • ​Workflow to ensure you validate and respond before deadlines.

POPIA by PrivIQ

SECURITY BREACH MANAGEMENT​

  • Built-in risk assessment.

  • Auto-generated letters:

    • Information Regulator.

    • Internal Risk Assessment.

    • Letter informing the subjects, with whom the data breach or comprise occurred. 

  • Audit trail and logs are maintained.

POPIA by PrivIQ

GOVERNANCE: POLICY DOCUMENTS

Templates Included​

  • Upload your own documents.

  • Customise the provided documents.

  • ​Audit trail and logs are maintained.

POPIA by PrivIQ

3RD PARTY CONTRACTS MANAGEMENT

Supplier & Data Sharing Contracts

  • Predefined contracts templates available.

  • Upload your own signed contract(s) or customised contract(s).

  • Manage 3rd party and Supplier (Operator) data sharing contracts.

  • Ensure 3rd parties and suppliers (operators) confirm their compliance.

  • Store signed contracts for easy access and download.

  • Predefined contracts templates available.

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POPIA by PrivIQ
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