LEVEL 2 B-BBEE
125% PROCUREMENT RECOGNITION

Leaders in Compliance Software
Manage the entire POPIA process
Vetted by Advocates, Lawyers and Privacy Officers
         Click ThumbPrint Image for a Brief Introduction Video

SOFTWARE FEATURES

PRODUCT OVERVIEW

SECTION 1

• Information officer.

• Ongoing compliance reviews.

• Readiness Assessment of compliance areas.

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SECTION 2

• Data Mapping of data subjects, processing purposes and legitimate basis.

• Governance – Privacy Notices, Governance documents, Document library.

• Employee training and notification.​

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• ​​SECTION 3

• Operators and data sharing agreements.

• Ongoing processes.

• Subject access requests and security compromise recording.

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• SECTION 4

• Subject Access Requests.

• Security Comprise Management.

DASHBOARD REPORTS

'HELICOPTER' VIEW 

• Predefined dashboards.

• Add additional departmental dials to monitor progress.

• Or add your own compliance areas for specific legislation e.g. Money Laundering, Health and Safety, Medical Suppliers.

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DETAILED DEPARTMENTAL VIEW

• Detailed departmental dashboard.

• Click into each section to monitor outstanding tasks.

• Managed assigned tasks or re-assign tasks based on workload or urgency to comply.

DATA MAPPING

DATA SUBJECT INPUT / CAPTURE​

• Personal and sensitive personal information inventory.

• Understand whose information you hold:

  • For what purpose.

  • Under which legal basis.

  • For what duration.

• Assists in generating privacy notices:

  • POPIA/PAIA manual.

  • Define Operators to whom data is sent.

TASKS LISTS

AUTO-GENERATED TASKS​

• Auto-generated tasks based on Data Mapping and Data Subjects input.

• Assign task owner(s):

  • Specify each tasks owners review period: weeks, months, years.

  • Automated email reminders, task owners.

• Set Task Status:

  • Not started

  • In progress

  • N/A

  • Completed.

• Set risk level.

• Add notes and files to each item as required.

• Customise your own compliance items.

SUBJECT ACCESS REQUEST

REMOVE PERSONAL INFORMATION​

• A subject access request is a request made by a data subject for the information which the organisation holds about them.

• ​A pre-built brand-able form you can link to from any website or application.​

• Real-time alerts and reminders.

• A case management system that records and stores your SAR responses in one location.

• The option to add written and verbal requests manually.

• Guidance to ensure you respond correctly.

• Multilingual forms.

• ​Workflow to ensure you validate and respond before deadlines.

SECURITY COMPROMISE​

BREACH MANAGEMENT

• Built-in risk assessment.

• Auto-generated letters:

  • Information Regulator.

  • Internal Risk Assessment.

  • Letter informing the subjects, with whom the data breach or comprise occurred. 

• Audit trail and logs are maintained.

POLICY DOCUMENTS

INTERNAL GOVERNANCE​

• Legal Documents Included.

• Upload your own documents.

• Customise the provided documents.

• ​Audit trail and logs are maintained.

3RD PARTY CONTRACTS MANAGEMENT

SUPPLIER & DATA SHARING CONTRACTS

• Predefined contracts templates available.

• Upload your own signed contract(s) or customised contract(s).

• Manage 3rd party and Supplier (Operator) data sharing contracts.

• Ensure 3rd parties and suppliers (operators) confirm their compliance.

• Store signed contracts for easy access and download.

• Predefined contracts templates available.

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