Personal data protection concept. Busine
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“It is a business imperative and competitive advantage for companies, their boards, and senior leaders to embrace accountability and transparency in how they manage personal data.”

Bojana Bellamy

President, Centre for Information Policy Leadership (CIPL)

SOFTWARE FEATURES

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DEMONSTRATE COMPLIANCE

  • HR

  • IT & Security

  • Consent

  • Management

  • Marketing

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COLLABORATE IN TEAMS

  • Administrators

  • Compliance Users

  • Subject Access

  • Agents

MANAGE COMPLIANCE TASKS

  • Compliance

  • Governance

  • Employee Training

  • Data Mapping

  • Operator Agreements

  • Data Sharing

  • Breaches

  • Subject Access

SUBJECT ACCESS REQUESTS

  • FormC

  • Full process from request received to completed or rejected.

  • Trackable tasks.

User friendly interface and all stakeholders in the business are able to work in a logical sequence.

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SECTION 1

  • Information officer.

  • Ongoing compliance reviews.

  • Readiness Assessment of compliance areas.

SECTION 2

  • Data Mapping of data subjects, processing purposes and legitimate basis.

  • Governance – Privacy Notices, Governance documents, Document library.

  • Employee training and notification.

SECTION 3

  • Operators and data sharing agreements.

  • Ongoing processes.

  • Subject access requests and security compromise recording.

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DASHBOARD:

'HELICOPTER' VIEW 

  • Predefined dashboards.

  • Add additional departmental dials to monitor progress.

  • Or add your own compliance areas for specific legislation e.g. Money Laundering, Health and Safety, Medical Suppliers.

DASHBOARD:

DETAILED DEPARTMENTAL VIEW

  • Detailed departmental dashboard.

  • Click into each section to monitor outstanding tasks.

  • Managed assigned tasks or re-assign tasks based on workload or urgency to comply.

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DATA MAPPING:

DATA SUBJECT INPUT/CAPTURE

  • Personal and sensitive personal information inventory.

  • Understand whose information you hold:

    • For what purpose.

    • Under which legal basis.

    • For what duration.

  • Assists in generating privacy notices:

    • POPIA/PAIA manual.

    • Define Operators to whom data is sent.

TASKS LISTS:

AUTO-GENERATED TASKS

  • Auto-generated tasks based on Data Mapping and Data Subjects input.

  • Assign task owner(s):

    • Specify each tasks owners review period: weeks, months, years.

    • Automated email reminders, task owners.

  • Set Task Status:

    • Not started

    • In progress

    • N/A

    • Completed.

  • Set risk level.

  • Add notes and files to each item as required.

  • Customise your own compliance items.

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SUBJECT ACCESS REQUEST:

REMOVE PERSONAL INFORMATION

  • A subject access request is a request made by a data subject for the information that your organisation holds about them.

  • ​A pre-built brand-able form you can link to from any website or application.​

 

  • Real-time alerts and reminders.

 

  • A case management system that records and stores your SAR responses in one location.

 

  • The option to add written and verbal requests manually.

 

  • Guidance to ensure you respond correctly.

  • Multilingual forms.

 

  • ​Workflow to ensure you validate and respond before deadlines.

SECURITY COMPROMISE:

BREACH MANAGEMENT

  • Built risk assessment.

  • Auto-generated letters:

    • Information Regulator.

    • Internal Risk Assessment.

    • Letter informing the subjects, with whom the data breach or comprise occurred. 

  • Audit trail and logs are maintained.

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POLICY DOCUMENTS:

INTERNAL GOVERNANCE

  • Built risk assessment.

  • Auto-generated letters:

    • Information Regulator.

    • Letter informing the subjects, with whom the data breach or comprise occurred.

    • Internal Risk Assessment.

  • Audit trail and logs are maintained.

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3RD PARTY CONTRACTS MANAGEMENT:

SUPPLIER & DATA SHARING CONTRACTS

  • Predefined contracts templates available.

  • Upload your own signed contract(s) or customised contract(s).

  • Manage 3rd party and Supplier (Operator) data sharing contracts.

  • Ensure 3rd parties and suppliers (operators) confirm their compliance.

  • Store signed contracts for easy access and download.

  • Predefined contracts templates available.