TECHNOLOGY
SERVICES
TECHNOLOGY
SERVICES
PRODUCTS
For more information and support on COVID-19 please visit www.sacoronavirus.co.za
For more information and support on COVID-19 please visit www.sacoronavirus.co.za
For more information and support on COVID-19 please visit www.sacoronavirus.co.za
For up to date information about the COVID-19 pandemic, visit www.sacoronavirus.co.za

POPIA IS AN
ON-GOING
PROCESS
SOFTWARE FEATURES
MANAGE COMPLIANCE TASKS
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Compliance
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Governance
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Employee Training
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Data Mapping
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Operator Agreements
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Data Sharing
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Breaches
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Subject Access
DATA SUBJECT ACCESS REQUESTS
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FormC
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Full process from request received to completed or rejected
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Trackable tasks
DEMONSTRATE COMPLIANCE
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HR
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IT & Security
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Consent
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Management
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Marketing
EASE OF USE
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HR
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IT & Security
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Consent
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Management
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Marketing
COLLABORATE IN TEAMS
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Administrators
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Compliance Users
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Subject Access
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Agents

PRODUCT OVERVIEW

SECTION 1
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Information officer.
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Ongoing compliance reviews.
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Readiness Assessment of compliance areas.
SECTION 2
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Data Mapping of data subjects, processing purposes and legitimate basis.
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Governance – Privacy Notices, Governance documents, Document library.
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Employee training and notification.
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SECTION 3
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Operators and data sharing agreements.
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Ongoing processes.
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Subject access requests and security compromise recording.
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SECTION 4
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Subject Access Requests.
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Security Comprise Management.
LEGAL DOCUMENTS INCLUDED
PRE-BUILT TEMPLATES
Policy Documents
Privacy Notice
Employee Privacy Notice
Supplier Contracts
Information Sharing Agreements
Customise or Upload your own content
DASHBOARD REPORTS
'HELICOPTER' VIEW
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Predefined dashboards.
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Add additional departmental dials to monitor progress.
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Or add your own compliance areas for specific legislation e.g. Money Laundering, Health and Safety, Medical Suppliers.
DETAILED DEPARTMENTAL VIEW
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Detailed departmental dashboard.
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Click into each section to monitor outstanding tasks.
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Managed assigned tasks or re-assign tasks based on workload or urgency to comply.

DATA MAPPING
DATA SUBJECT INPUT / CAPTURE
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Personal and sensitive personal information inventory.
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Understand whose information you hold:
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For what purpose.
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Under which legal basis.
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For what duration.
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Assists in generating privacy notices:
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POPIA/PAIA manual.
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Define Operators to whom data is sent.
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TASKS LISTS
AUTO-GENERATED TASKS
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Auto-generated tasks based on Data Mapping and Data Subjects input.
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Assign task owner(s):
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Specify each tasks owners review period: weeks, months, years.
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Automated email reminders, task owners.
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Set Task Status:
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Not started
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In progress
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N/A
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Completed.
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Set risk level.
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Add notes and files to each item as required.
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Customise your own compliance items.

SUBJECT ACCESS REQUEST
REMOVE PERSONAL INFORMATION
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A subject access request is a request made by a data subject for the information which the organisation holds about them.
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A pre-built brand-able form you can link to from any website or application.
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Real-time alerts and reminders.
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A case management system that records and stores your SAR responses in one location.
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The option to add written and verbal requests manually.
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Guidance to ensure you respond correctly.
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Multilingual forms.
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Workflow to ensure you validate and respond before deadlines.

SECURITY COMPROMISE
BREACH MANAGEMENT
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Built-in risk assessment.
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Auto-generated letters:
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Information Regulator.
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Internal Risk Assessment.
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Letter informing the subjects, with whom the data breach or comprise occurred.
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Audit trail and logs are maintained.

POLICY DOCUMENTS
INTERNAL GOVERNANCE
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Legal Documents Included.
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Upload your own documents.
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Customise the provided documents.
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Audit trail and logs are maintained.

3RD PARTY CONTRACTS MANAGEMENT
SUPPLIER & DATA SHARING CONTRACTS
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Predefined contracts templates available.
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Upload your own signed contract(s) or customised contract(s).
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Manage 3rd party and Supplier (Operator) data sharing contracts.
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Ensure 3rd parties and suppliers (operators) confirm their compliance.
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Store signed contracts for easy access and download.
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Predefined contracts templates available.
